Using a Board Portal With Remote Voting

Many organizations have discovered that using a board portal that has a built-in remote voting feature can increase participation of members who are unable to make it to the meetings in person. The process is more reliable and easy to arrange. It also allows members to vote from any place. There are a few key factors to be aware of when it comes to voting remotely.

The most important point to remember is that email isn’t an appropriate medium for voting in a private manner. Personal and business email accounts are ripe for cybercriminals to hacked and alter the outcome of an election. This could lead to the nullity of a vote. This type of manipulation is difficult to detect, and even harder to prove without a highly secure system such as the board portals that many companies use.

A vote made via email might not reflect the real intent of the person casting the vote. If a member votes a question, they have the option of choosing between a simple yes/no or an extensive paragraph that explains the issue. This can cause confusion for the other voters or result in an unintentionally unclear vote.

In these circumstances, it’s important for any organization which is contemplating email voting to have a clear procedure in place. A thorough orientation session on the software for voting that the organization uses should be made available prior to the start of the session to ensure that each participant is confident about how to use it before any remote votes are https://www.boardmanagementsolution.info/best-practices-in-planning-effective-meetings conducted.